HIRING: SOUTH OSBORNE FARMERS' MARKET COORDINATOR
Summer Job – Funded in part by Canada Summer Jobs 2019. Applicants must be between 18 and 30 years at start of employment, as per our funding requirements.
JOB TITLE: South Osborne Farmers’ Market Coordinator
POSITION: 30 hours/week
TIME FRAME: May 13th – August 30th (16 weeks)
BACKGROUND: The Farm Fresh Food Hub is a volunteer-run, community service co-op spearheaded by Transition Winnipeg and other community stakeholders to connect buyers and sellers of local, sustainably produced food. Over the long term, we're committed to:
- Developing an exciting space for producers and consumers to gather and connect
- Supporting local, small producers in their desire to access market opportunities
- Striving towards reducing the ecological footprint of Manitoba’s food system
DUTIES: Reporting to the Board of Directors, the South Osborne Farmers’ Market Coordinator’s primary responsibility is to manage the weekly farmers’ market and ensure the market’s activities are aligned with the Food Hub’s goals.
1. Board Relations
- Work closely with the Board and develop a reporting process so the Board is always aware of issues in the market as well as projects being worked on and progress on those projects
- Work with the Board and committees to develop and implement plans and policies i.e. composting strategies, vendor application processes, etc.
- Attend Board meetings as required
- Have a working knowledge of legislation and associated regulations, namely the “Manitoba Farmers’ Market Guidelines”, which impacts all the vendors in the market
- Ensure vendors and the market operations are in compliance with all local bylaws and provincial and federal legislation
- Responsible for prohibiting vendors from selling their products until they are in compliance with all applicable legislation
- Work with the local public health inspector and Board to ensure regulatory compliance of the market and the vendors
- Maintain accurate and complete records on the market and vendors throughout the year including but not limited petty cash, fee collection, and incident reports
- Collect booth fees from vendors
- Communicate with Board Treasurer
- Weekly Preparation
- Create and distribute weekly site plans being consistent with vendor placement
- Coordinate volunteers
- Coordinate & manage vendors
- Daily Set-up
- Put up farmers’ market signs around the neighbourhood
- Arrive at the market at a scheduled time before the market opens to vendors & public in order to set up tables or mark out booth spaces and to greet vendors when they arrive to set up their stalls
- Assist vendors with set-up as needed
- Prior to leaving the market at the end of market day, ensure the market is clean
- Maintain and staff the beer tent
- Be visible and accessible to vendors, volunteers and customers during the market
- Respond to vendors needs
- Ensure a clean and safe environment
- Ensure market has needed equipment and supplies and any equipment maintenance is completed during season
- Organize storage facilities
- Responsible for mediating small disputes between vendors or between vendors and customers. In some cases, this will result in disputes being directed to the Board.
- Work with the Board to develop and implement an incident readiness plan
- Working closely with the Board and Farmers’ Market Committee, help to determine the optimal market mix
- Ensure all new and returning vendors have completed an application form and maintain an up to-date listing with contact and product information
- Maintain positive relationships with vendors
- Recruit volunteers for market operation
- Train new volunteers and provide refreshment training for existing volunteers
- Manage and coordinate volunteers and volunteer activities including craft table coordinator, live music coordinator and beer tent volunteers
- Maintain positive relationships with volunteers
- Communicate respectfully with vendors, board members, inspector and other stakeholders
- Work with Board to implement social media strategy and ensure regular Facebook /Instagram posts
- Assist in the implementation of special events for the market
- Respond to market inquiries in a timely manner
- Conduct periodic surveys, both formal and informal, to assess customer opinions and satisfaction with the market and provide written report to the Board
- Receive input from vendors and others to improve the market and provide written report to the Board
- May include new project development, policy development, relationship building, grant writing, etc.
- We want you to have fun!
- Demonstrated leadership skills
- Outgoing and friendly with eagerness to approach new people
- A willingness to learn and receive training as needed
- Excellent conflict management and problem solving skills
- Self-motivated, highly organized and able to manage time well
- Strong communication skills, both in writing and orally, with a variety of stakeholders in a variety of situations
- Basic math skills and money handling
- Ability to work cooperatively with others to set goals, resolve conflicts and make decisions
- Knowledge of social justice, local food issues
EXPERIENCE: Previous experience in the following, either as an employee or volunteer is considered an asset.
- Event planning
- Project Coordination
- Marketing, social media & media relations
- Working on or with a volunteer board
- Students interested in careers in community economic development, human resource management or communications are encouraged to apply. Please indicate which area you hope to pursue in your cover letter.
- Access to vehicle and/or bike wagon on Wednesdays considered an asset
Note: The successful candidate will also have the option of starting Sunday, May 12 (Mother's Day Market).